Please email your resume to djeffrey@companionsanimalcenter.org or mail your information to:

Debbie Jeffrey, Executive Director

Companions Animal Center

PO Box 1005

Hayden, ID 83835

NO PHONE CALLS PLEASE

WE ARE ALWAYS LOOKING FOR INDIVIDUALS WHO HAVE A PASSION FOR WORKING HANDS-ON WITH ANIMALS.  PLEASE CONSIDER SENDING YOUR RESUME ACCORDING TO THE INSTRUCTIONS ABOVE.

POSITION CURRENTLY OPEN

VOLUNTEER AND EVENT COORDINATOR

Fulltime, exempt position

Job Description:

The Volunteer and Events Coordinator is an integrated member of the development team with the objective to support the mission of Companions Animal Center by building an ever-increasing network of volunteer support for the organization. In conjunction with the development team, the Volunteer and Events Coordinator is responsible for volunteer recruitment, orientation, project planning, implementation, and supervision of volunteer activities; and, with the assistance of the Director of Development, coordination of events. In addition to the daily maintenance of the volunteer program, the Volunteer and Events Coordinator will work closely with the Director of Development to coordinate fundraising events through the utilization of volunteer support. The position requires a clear communicator, both verbal and written, organized with effective time management skills, demonstrating a willingness to learn and adapt, with the highest standards of behavior, detail orientation, collaborative manner, and work ethic. This is a full-time position. The schedule for this position requires weekday as well as occasional weekend and evening hours to manage volunteer group activities, committee meetings, and events to benefit the organization. This position reports to the Director of Development.

Duties/Responsibilities:

Volunteer Management Duties

1. Recruits, screens, interviews, and trains new volunteers. Provides ongoing training and supervision of preexisting volunteers, ensuring that volunteers are given appropriate training to be successful in their positions.

2. Works with volunteers individually and in small groups. Assesses experience, skills, and limitations of volunteers to successfully engage them in meaningful volunteer service.

3. Orients, trains, coaches, motivates, measures, and evaluates volunteers in accordance with organizational policies, procedures, and programs. Orients volunteers to increase their understanding of the organization, its clients, its services, and the role and responsibilities of volunteers.

4. Conducts frequent volunteer orientation sessions and develops volunteer training tools and curriculums as needed.

5. Acts as liaison between volunteers and the organization to ensure that staff is prepared for the arrival of volunteer groups and that all necessary tools, resources, and materials are readily available and that all affected staff understands details and expectations.

6. Ensures that volunteer policies and procedures are followed, and records of volunteer hours are maintained according to established procedures.

7. Assists with conflict resolution among clients, staff, and volunteers according to established procedures.

8. Plans and implements formal and informal volunteer recognition activities to recognize the contribution of volunteers to the organization.

9. Creates and maintains volunteer files that track individual applications, background checks, and other paperwork related to their ongoing participation in volunteer opportunities.

10. Ensures that volunteers’ hours are used productively, and projects are completed in a timely manner.

11. Maintains volunteer calendar, arranging schedules for different departments and activities where volunteers are utilized. Ensures coverage of vacancies in key stations when volunteers do not show up or are unavailable.

12. Completes monthly reporting summaries of volunteer hours and project status.

Event Duties

1. Assists in the planning, implementation, and logistical support for events, as well as volunteer appreciation and events.

2. Works closely with the Director of Development to assess the volunteer needs for each event. Screen volunteers based on experience and skill level and ensure that each volunteer is thoroughly trained and provided with all the tools necessary to complete the assigned task(s).

3. Oversee all outreach events from beginning to end. Be the main contact person for these events, schedule them to coincide with other events, arrange for all necessary volunteers and animals to fulfill the need of the event, and be present during the events.

4. Responsible for the physical setup of the event and/or providing volunteers to help with same.

General Duties

1. Responds to inquiries, phone calls, and e-mails in a timely and responsive manner.

2. Participate in management and all-staff meetings.

3. Other duties as assigned.

Qualifications, Experience, and Abilities

1. Must believe in the core values of Companions Animal Center and be driven by the mission of the organization.

2. Bachelor’s degree or equivalent experience required.

3. Experience teaching, working with volunteers, and/or organizing community activities.

4. Strong management skills including planning, coordination, and supervision.

5. Ability to perform physical work, including working in outdoor elements and lifting to 50 lbs. unaided is required.

6. This position will require a highly organized individual, with excellent follow-up skills as well as the ability to overcome objections and obstacles in the pursuit of success.

7. Superior one-on-one interpersonal and communication skills, including the ability to foster confidence and trust, listen sensitively, and respond appropriately are key attributes for the successful applicant.

8. Ability to establish and maintain professional boundaries in working with volunteer and staff.

9. Excellent written and verbal skills in the English language.

10. Demonstrates a positive attitude, self-motivation, organization, and resourcefulness.

11. The successful candidate will have the ability to work well under stressful conditions, negotiate different personalities and work under competing priorities while managing a wide variety of tasks.

12. Demonstrated proficiency in using Word, Excel, PowerPoint, and other application as well as experience using a volunteer database preferred.  MUST BE PROFICIENT WITH SOCIAL MEDIA SITES.

13. Must be prompt and dependable.

14. Able to work with minimal day-to-day supervision.

15. The nature of this work is also somewhat unpredictable, and the successful candidate must have the flexibility to work some evenings and weekends. Summer hours typically are Tuesday through Saturday.

16. Must possess a valid Idaho driver’s license as at times the successful candidate may drive the organization’s vehicles.